Rooms, licences, and the number that ties them together
Each room is a tenancy in its own right under one property. Licences are records with a holder, conditions, a fee and a term - and Keys2 knows the occupancy each one allows.
Room-level HMO management is standard on Growth and Pro, and available at Starter or Core as one of your chosen modules.
Six things a shared house needs held properly
Failing to hold a required licence sits in the £40,000 civil penalty band. Everything below exists to keep that from happening quietly.
Room-level tenancies
Each room is a tenancy in its own right, with its own tenant, rent and dates, under one property record. Five tenancies, one compliance register, one address.
Licences as records
Mandatory, additional and selective licences held as distinct records: holder, issuing authority, licence number, conditions, fee, term and maximum occupants. Not a PDF in a folder.
Conditions and occupancy
Maximum occupants recorded against each licence, taken from the licence itself rather than from memory or a note in a spreadsheet.
Room particulars
Room sizes on the property record, and each room's status, rent and features on the HMO board.
Two licences, one property
Where a borough runs overlapping schemes, Keys2 tracks both, each with its own expiry date and fee, and flags a licence coming up for renewal on the dashboard.
The occupancy check
When the rooms let would exceed the licensed maximum, Keys2 warns you, so a breach is caught rather than discovered.
“Failing to hold a required HMO or selective licence sits in the £40,000 civil penalty band, and an unlicensed property exposes the landlord to a rent repayment order of up to two years’ rent.”
Four things that keep fifty HMOs as safe as five
The compliance register does not care how big the book is.
Fifty HMOs are as safe as five
The register covers every licence and every certificate across the whole book, and surfaces only what needs a person.
Overlapping schemes at scale
Multiple licences per property across a borough running mandatory, additional and selective schemes at once, each with its own term and fee.
Rooms under one property
One property record, five tenancies, one address history. Adding a room does not add an address, a system or a bill.
Caught, not discovered
The occupancy check flags an over-limit property the moment it happens, not at the next inspection.